Page 37 - 2019-2020 Academic Catalog - Providence Christian College

the approved leave, will result in the student having to reapply to Providence and comply with any applicable changes in admissions, financial aid, and graduation requirements.
If a student is approved for a leave of absence during the academic year, it is the student’s responsibility to meet with the financial aid office to adjust aid appropriately. The financial aid office will complete any return calculations if necessary. If the student has borrowed Federal Direct Loans, students will go into repayment after six months or less than half time enrollment, if they have not returned from their leave of absence. Failing to return from a leave of absence may adjust the student’s repayment terms, including the expiration of the student’s grace period. Students must complete their exit counseling at www.studentloans.gov upon ceasing attendance between terms.
WITHDRAWAL
For Title IV purposes, the last date of academic attendance is one of the following:
 The date the formal withdrawal process begins OR
 The date the student otherwise gives officials notice of intent to withdraw (e.g. letter,
withdrawal form, in-person, or verbally) OR
 The last documented date of attendance in an academically-related activity (e.g. documented
attendance in a course, lab, or submission of an assignment in an on-line course) OR
 In the event that a student is receiving Title IV aid at the time of his or her death, Providence Christian College will determine the official withdrawal date, no later than the date of death, and will calculate and return the unearned portion of funds to the appropriate federal programs. Any balance remaining on the student’s account at Providence Christian College
will be covered by institutional funds.
Calculation and Determination of Federal Aid Earned
The student receiving Title IV funds is required to complete a minimum number of hours for which aid was received. Although aid is posted to the student’s account at the census date of each payment period, the funds are earned as the payment period is completed. If the student completely withdraws from school during the payment period, withdraws from all courses that are eligible for Title IV funds, but remains in courses which are not paid by Title IV funds, or quits attending, but fails to officially withdraw, the student may be required to return the unearned part of the funds which were received during the payment period. Liability for return of Federal Title IV funds will be determined according to the following guidelines:
1. If the student remains enrolled and attends courses for more than 60% of the payment period in which aid is received, all federal aid is considered earned and not subject to this policy.
2. If the student completely withdraws from all Title IV eligible courses before completing more than 60% of the semester, a pro-rated portion of the federal aid received must be returned to the federal aid programs equal to the percentage of the semester remaining.
3. If all eligible aid was not already disbursed to the student before the student withdrew, the earned portion of aid will be paid to the student as a post-withdrawal disbursement within 30 days of the Date of Determination the student has withdrawn.
4. If the student does not officially withdraw from courses, and stops attending all courses, a pro- rated portion of the federal aid received, based on the documented last date of attendance, must be returned to the federal aid programs. If the college is unable to document the last date of attendance, the mid-point date will be used to determine the portion of aid which should be
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