Page 35 - 2019-2020 Academic Catalog - Providence Christian College

Withdrawal from the College
Each student has the right to cancel the enrollment agreement or withdraw from the institution and obtain a refund of charges paid through attendance at the first class session or the 7th day after enrollment, whichever is later. You may cancel the enrollment agreement or withdraw from Providence Christian College and receive the applicable refund by providing a signed, written notice to the Registrar’s Office.
OFFICIAL WITHDRAWAL
Complete official withdrawal from Providence during the semester is permitted only if a course has not already been completed and the withdrawal occurs prior to the date designated on the college calendar as the last day to withdraw. If the withdrawal occurs after the official withdrawal date, a grade will be given for the course.
A student who, for any reason, finds it necessary to withdraw from the College during the course of the semester must complete the exit interview process and fill out a Withdrawal Request form available from the Registrar’s Office. Failure to comply with these regulations will result in failing grades being entered on the student’s record, and dismissal will be recorded as unofficial.
Ceasing to attend all courses will result in an unofficial withdrawal and may result in Return to Title IV processing as required by federal regulation. Refer to the Financial Information section of this catalog for additional information.
UNOFFICIAL WITHDRAWAL
An unofficial withdrawal is a student who does not successfully complete any of their courses (receives all F grades or I grades), ceased attending classes, and did not complete any course work as of the 60% point of the semester without officially withdrawing from the College, as required. To unofficially withdraw is to completely withdraw from the College without following the published withdrawal policy.
For the purpose of determining whether a student has unofficially withdrawn, when a student leaves the College without notice, attendance records will be consulted to determine the last date of academically related activity. Any student who has ceased attending at least 5 consecutive instructional days for a class that meets more than once per week or 2 consecutive instructional days for class that meets once per week, prior to the 60% point of the academic term, will be deemed to have unofficially withdrawn from such courses. Instructors will inform the Director of Academic Student Success after a student has 3 consecutive and unexcused absences to reach out to the student to determine whether or not the student intends to remain enrolled at the college. If it is determined that a student does not intend to remain enrolled and the student cannot or will not complete the official withdrawal form and process, the institution will generate an unofficial withdrawal on behalf of the student.
REFUNDS FOR WITHDRAWAL
The last day of attendance entered by the instructor(s) will be considered the withdrawn date and will be used for performing the R2T4 calculations. The College will also look at other evidence of campus activities (e.g. activity dates, library access, and meals) to help determine an effective date for both Title IV and institutional refund purposes.
If an effective date cannot be accurately determined, the midpoint of the term will be used as the effective date. A different effective date may be used for refund purposes of institutional expenses (such as room, board, and fees) compared to Title IV funds when there are differences between the
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