Page 36 - 2019-2020 Academic Catalog - Providence Christian College

date the withdrawal was initiated compared to when the student completed the process and vacates campus. A student who is determined to have unofficially withdrawn may be required to repay a portion of the financial aid received for the term. All financial aid reductions are calculated based on formulas published by and used by software received from the Department of Education.
Return of Title IV Funds Policy (R2T4)
In accordance with Federal regulation 34CFR, section 668.22(a) of the Reauthorization of the Higher Education Act of 1965, students receiving Title IV funds (federal financial aid) who withdraw from or stop attending all courses may be required to return a portion of the Title IV funds they received. Title IV funds include all federal grants and loans. Students begin to earn Title IV funds beginning on the first day of each course enrolled. Students who are eligible for Title IV funds are awarded under the assumption that the student will attend school for the entire term, payment period, or period of enrollment. All Title IV funds “earned” by a student are in direct proportion to the length of time he/she remains enrolled.
All students receiving Title IV funds, who completely withdraw or cease attendance in their courses and earn a grade of F or I for all courses enrolled for the term, payment period, or enrollment period will be subject to a R2T4 calculation. The R2T4 calculation is based on the last reported date of attendance by the instructor or student-initiated withdrawal date. Once the R2T4 calculation is complete, the student may owe unearned federal aid to Providence Christian College or the federal government.
Determination of Withdrawal Date ATTENDANCE
Providence Christian College is not required to take attendance by the State of California or the Western Association of Colleges and Schools after the official census date for the course. However, federal regulations require that students attend courses on campus or participate in an academically related activity prior to the census date. Academic attendance will be verified by official course rosters submitted by instructors within 4 business days of the census date of each course enrolled.
NON-ATTENDANCE
If the student is reported by an instructor for “non-attendance” prior to the official census date, financial aid for the course(s) will be removed from the student’s account. The student’s date of withdrawal will be backdated to the day before the course(s) started and charges for the course(s) will be removed from the student’s account. If there is a balance left on a student’s account, it will be the responsibility of the student to pay the balance through Providence Christian College’s Business Office.
LEAVE OF ABSENCE
Students may request to take a leave of absence for one semester as per the Department of Education policy which states that the “Leave of Absence, together with any additional leaves of absence, must not exceed a total of 180 days in a 12-month period.” Students must keep this in mind when requesting a leave of absence as after the 180 day mark is reached the student is considered withdrawn for financial aid purposes. Requests should be made to the Registrar’s Office and require college approval. Forms are available from the Registrar’s Office and must be completed prior to the student’s absence from the College. Failure to complete the required form, or to register at the end of
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