Page 55 - 2019-2020 Academic Catalog - Providence Christian College

Providence Christian College’s student information system. Faculty advisers also have access to their advisees’ grade reports through Populi. Semester grades are posted on student transcripts within a reasonable time after final exams. Grades and transcripts will be withheld until financial holds are cleared. Distribution of grades to someone other than the student requires a release from the student to be in compliance with the Family Educational Rights and Privacy Act of 1974.
Leave of Absence
Students may request to take a leave of absence for one semester as per the Department of Education policy which states that the “Leave of Absence, together with any additional leaves of absence, must not exceed a total of 180 days in a 12-month period.” Students must keep this in mind when requesting a leave of absence as after the 180 day mark is reached, the student is considered withdrawn for financial aid purposes.
Requests should be made to the Registrar’s Office and require college approval. Forms are available from the Registrar’s Office and must be completed prior to the student’s absence from the College. Failure to complete the required form, or to register at the end of the approved leave, will result in the student having to reapply to Providence and comply with any applicable changes in admissions, financial aid, and graduation requirements.
If a student is approved for a leave of absence during the academic year, it is the student’s responsibility to meet with the financial aid office to adjust aid appropriately. The financial aid office will complete any return calculations if necessary. If the student has borrowed Federal Direct Loans, students will go into repayment after six months or less than half time enrollment, if they have not returned from their leave of absence. Failing to return from a leave of absence may adjust the student’s repayment terms, including the expiration of the student’s grace period. Students must complete their exit counseling at www.studentloans.gov upon ceasing attendance between terms.
Withdrawal from the College
Each student has the right to cancel the enrollment agreement or withdraw from the institution and obtain a refund of charges paid through attendance at the first class session or the 7th day after enrollment, whichever is later. You may cancel the enrollment agreement or withdraw from Providence Christian College and receive the applicable refund by providing a signed, written notice to the Registrar’s Office.
Complete official withdrawal from Providence during the semester is permitted only if a course has not already been completed. A student who, for any reason, finds it necessary to withdraw from the College during the course of the semester must complete the exit interview process and fill out a Withdrawal Request form available from the Registrar’s Office. Failure to comply with these regulations will result in failing grades being entered on the student’s record, and dismissal will be recorded as unofficial.
Ceasing to attend does not constitute an official withdrawal from a course or from Providence. However, ceasing to attend all courses may result in Return to Title IV processing as required by federal regulation. Refer to the Financial Information section of this catalog for additional information.
An unofficial withdrawal is a student who does not successfully complete any of their courses (receives all F grades or I grades), stopped attending classes, and did not complete any course work as of the 60% point of the semester without officially withdrawing from the College, as required.
When a student leaves the College without notice, faculty will be contacted to determine the last date of academically related activity. Since attendance is not required to be taken by all instructors,
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